Withdraw Policy

Students must complete either the Withdrawal form or the Leave of Absence form. These forms are available from the Registrar’s Office or online at www.philau.edu/Registrar/forms. A student is considered in attendance until one of these forms is completed and returned to the Registrar’s Office and the student has been withdrawn from all of their classes. Students cannot drop all of their classes on WebAdvisor.

Students should contact the Registrar’s Office to confirm all courses have been withdrawn and their Withdrawal/Leave of Absence has been processed. The University uses federal regulations to determine the refund of federal financial aid funds to the federal government. A copy of this federal refund calculation is available at the University’s Financial Aid Office. Students are encouraged to follow up with the Student Accounts and Financial Aid offices to discuss the financial implications of withdrawal or leave of absence.

Tuition charges for students who withdraw from the University or who drop a course will be refunded on the following basis:

Undergraduate Day and All Online Courses:

  • (Online classes follow the undergraduate day refund policy regardless of log-in status)
  • Before classes start 100%
  • First week of class 80%
  • Second week of class 60%
  • Third week of class 40%
  • Beginning of fourth week of class 0%

Evening, Accelerated, Graduate and All Summer Courses:

  • Prior to the first class meeting 100%
  • Prior to second class meeting 80%
  • Prior to third class meeting 60%
  • Prior to fourth class meeting 40%
  • After fourth class meeting 0%

The University uses federal regulations to determine the refund of federal financial aid funds to the federal government. A copy of this federal refund calculation is available on the University's Financial Aid website.

Any student who withdraws, changes credit hours, or room and board status after the semester begins is obligated for a full semester’s room and board charge. 

Students may make changes to their meal plan assignments during the first two weeks of the semester with no penalty. This request must be received in the Office of Residence Life either via the student's Philadelphia University e-mail account, via a signed meal plan request form turned in to the office or through the online Meal Change Application on the Residence Life website. Please note that students making changes to premium meal plans will be billed for any Bookstore Bonus Dollars that have been utilized. No meal plan changes can be made after the first two weeks of the semester. After the two week cut off, students will be billed in full for the semester's meal plan charges. 

The effective date for calculating refunds will be the effective date indicated on the Notification of Student Leave of Absence/ Withdrawal form. Failure to complete this withdrawal form results in an unofficial withdrawal. Unofficial withdrawal does not trigger the university's tuition refund policy. Refunds, transcripts and recommendations   
will be withheld by the University until this official form received.

Students dismissed from the University or from the residence hall after the semester begins are obligated for a full semester's room and board charges. 

Insurance claims for medical withdrawals will be processed through the Dewar’s tuition insurance policy click here for brochure. Claim forms are available in the Student Accounts Office. If the student waived this coverage, no refund is available for a medical withdrawal.